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Thursday, 21 November 2013

Ways to Build Your Own Awesome Office Culture

Posted on 13:42 by Unknown
Mojo Helpdesk customers come from all types of organizations. We work with schools, law firms, churches, IT consultants and a mix of other companies from all over the world. Our mission with each user is the same: to make professional lives easier and more efficient through effective ticketing and task management software.

Here’s what we’ve noticed after working with such a wide range of stakeholders: whether you’re a startup consulting firm or an institution founded a century ago, company culture shapes the way both management and employees feel about coming to work every day.

And as a busy team, there may not be time for anyone to create a fully fledged employee engagement program. So, we recommend building your own awesome culture, starting with the five ideas below:

1. Allow People To Be Themselves

No matter your industry, personalities will vary across a team. Some people will be talkative and energized, while others prefer to work alone in silence. At Mojo Helpdesk, we’ve found that it’s best to let people be themselves. Don’t force what’s not meant to be and embrace differences.

2. Stay Casual 

Mojo Helpdesk is based in sunny, Austin, TX, where the style is casual year-round. So we definitely encourage companies and organizations to dress comfortably for their workday. If you’re not meeting with clients or attending more formal meetings, dressing in jeans keeps the environment laid back and the productivity high.

3. Treat Your Team Like A Customer

In the book Leading with Service: 30 Empowering Tips for Turning Customers into Advocates, Nathan R. Mitchell encourages companies to treat their employees like customers. By asking “would you treat your customer like that?” you can eliminate conflict and get more done.

4. Let Flexibility Reign 

Research from the Society for Human Resource Management shows that 55% of employees would like a flexible work environment so that they can better manage their work/life balance. Flexible start times (for example: 7:30am-9am) and allowing employees to bring their children in the office when needed are just two ways an organization can better serve its employees.

5. Have An Office Dog 

Cookie, the Mojo Helpdesk Office Mascot, keeps spirits high as she bounds through our office and greets us with a happy grin each day. That’s why we couldn’t finish off this list without recommending that all offices keep a dog “on staff.” Dogs are known to decrease stress, and who couldn’t have a great day while looking at this sweet face?



Now we want to hear from you. How do you create an awesome culture in your own office? Tweet us @mojohelpdesk or leave a comment below.
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Posted in office, office culture, work, workday | No comments

Tuesday, 12 November 2013

Mojo Helpdesk Support Portal Design Contest: Winners Announced

Posted on 08:42 by Unknown
Thank you to all who entered in our Support Portal Design Contest! We received entries from an awesome range of organizations from all across the country. Our users are taking advantage of our redesigned portal features such as a custom background and knowledge base.

Check out our winners below:


Grand Prize: MediaSpark





We loved the tagline "There is a 90% chance that your question is answered below…" and it had a strong theme. They also integrated the Knowledge Base, which was great. Mathew Georghiou received a full Das Keyboard Prize pack, include an awesome keyboard.


This theme has a good incorporation of their logo in the news column area, as well as a relaxing cloud theme. Michael San Filippo received a $50 Amazon gift card for this submission.


2nd Place: Essilor Lab Sales Operations





We liked that the Essilor Ops page incorporated a video and a knowledge base while also featuring one of our custom themes. Dennis Caunce won an office pizza party for sending this in.


3rd Place: Institute of International Education





Relaxing clouds and a incorporating a logo earned Institute of International Education 3rd place.


Thanks to all who submitted to our contest this time around! Want to customize your own portal? Follow these tips:


Login to Mojo Helpdesk , click manage >> 'support portal' >>'design'. From there, simply choose a theme, pick your colors, click save, and voila... your help center will look amazing.


There's no coding or HTML knowledge necessary, although HTML is supported if you want to get real fancy.


How can I try Mojo?


Get a free 30 day trial by signing up at the Mojo Helpdesk home page.
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Posted in contests, Mojo Helpdesk, support portal design contest | No comments

Tuesday, 5 November 2013

10 Songs That Fuel Productivity at Work

Posted on 08:00 by Unknown
Do you need to listen to music in order to function at work? At Mojo Helpdesk, we’re huge fans of  “plugging in” while diving into a big project or finishing a task.

Here’s ten songs and artists that keep us energized and efficient all day long:

For the jukebox hero:

Don’t Stop Me Now - Queen



Queen is an obvious favorite on several work playlists. Their hit Don’t Stop Me Now is the perfect jam to quell even the biggest pre-meeting jitters.

Rock You Like a Hurricane -  The Scorpions



Need some post-lunch motivation? Blare some Scorpions for an energetic jolt of inspiration. (No headbanging required.)

For the wannabe rap star:

Not Afraid - Eminem




Popular for his angst-filled hip hop hits, Eminem’s Not Afraid will make you want to get up and dance (focus on dancing your hands across the computer keyboard instead.)

Huslin’ - Rick Ross




The title says it all. Get some hustle in your step and blare this song before a big meeting (be sure to wear your headphones - this hit is NSFW.)

For the mellow-minded:

You Make My Dreams  - Hall & Oates




For a more peppy jam, consider this classic Hall & Oates hit to get through an early morning at the office.

September - Earth, Wind and Fire




For those needing a giant burst positivity burst, Earth, Wind and Fire’s 1978 hit is just the right amount of pep to fuel a coding binge or ticket-destroying mission.

For the easily distracted:

Mozart


Research from Stanford University shows that listening to Mozart can improve creativity and clarity, as well as reduce errors. We recommend starting with Mozart’s symphonies and then working towards his infamous, Requiem.

Vitamin String Quartet


Crave a classical edge, but need more of a familiar melody? Check out the Vitamin String Quartet for popular hits played on string instruments. Our song of choice is VSQ’s version of Daft Punk’s Get Lucky.

For the hipsters:

As a company based in Austin, Texas, we just couldn’t complete this list without including some local favorites:

Give Me the Beat - Ghostland Observatory



This Austin-based band combines electro, rock and funk beats that are perfect to dance or work to. Feel free to start a group dance-off in your office (camaraderie fuels great work, remember?)

Bastille - Pompeii





Austin is no stranger to some homegrown indie rock, which Pompeii provides in spades. We dare you not to type extra-fast to this song.

Now we want to hear from you. What songs would you add to our productivity list? Tweet us @mojohelpdesk or comment below.



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Posted in music, productivity, work, work environment, workday | No comments

Friday, 1 November 2013

Check Yourself: Five Habits that Destroy a Productive Workday

Posted on 09:24 by Unknown
Ditch these five habits to instantly increase your productivity. 

Do you work really hard but never seem to get much done? We feel your pain. Mojo Helpdesk is all about streamlining tasks and making it easier to see what work requests are in progress.

With that in mind, check out five habits that we’ve ditched in order to be more efficient and productive:

1. Keeping a cluttered office.

Clutter causes anxiety, so we recommend getting rid of it altogether. Keep the majority of your documents in one place or in the cloud. Your workspace should allow you to jump right into a project with no paper shuffling needed.

2. Multitasking nonstop.

Working with ticketing software requires a certain amount of multitasking ability in order to be effective. However, there’s a difference between being flexible and being unproductive. Make sure to allocate several chunks of time each day to just completing one set task or working on one specific project. 

3. Encouraging distractions.

Working in an open environment is common, especially if your organization encourages employee collaboration (like we do at Mojo Helpdesk!) But there are plenty of ways to both work closely and stay focused.

4. Writing lengthy to do lists (and never completing them).

If your to do list is unmanageable, you’re not writing it correctly. Trying to fit too many tasks into one day leads to mistakes and uncreative work. Focus on executing a set amount of projects, and be sure to leave enough time for troubleshooting.

5. Refusing to have fun at work.

Work is an inevitable part of life. But that doesn’t mean that it has to be monotonous torture. Find ways to fit some excitement in your day, either by listening to upbeat music while working or getting to know your coworkers. Never forget: Those who play together stay together.

Now we want to hear from you. What habits have you ditched in order to be more productive? Share with us on Twitter @mojohelpdesk or leave us a comment below.
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Posted in habits, productivity, Tips, work, workday | No comments

Thursday, 31 October 2013

How to Find Zombie Helpdesk Tickets

Posted on 07:32 by Unknown



















Are zombies for real?  I can't say for sure.

But I do know that zombie tickets certainly are real...VERY REAL.

What are zombie tickets? Zombie tickets are tickets that are nearly dead & soulless - they are carefully avoided and left untouched by your helpdesk agents. Specifically, they're tickets that haven't been commented or updated in the past 30 days, and they're just lifeless, sitting there with an 'open' status in your helpdesk, haunting you...UNTIL NOW.

Today I'm going to give you a way to find these zombie tickets and eradicate them. All you need to do is use our handy 'Saved Searches' feature.

To find your Zombie tickets:


Click Advanced Search >> Status: open >> Ticket last updated: before 30 days ago >> Search name: Zombie Tickets >> check Share this search? >> click save this search

When you're done, click the saved searches link to find your zombie tickets.

























Voila. With this saved search, Zombie tickets are forced to declare themselves in the daylight so you can take action to eradicate them (errr...OK solve them and close them) and give them the true death.

####

Happy Halloween from Mojo Helpdesk.
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Posted in | No comments

Wednesday, 16 October 2013

Win Awesome Prizes in Our Support Portal Design Contest

Posted on 15:45 by Unknown
Check out the new Mojo  Helpdesk Help Center and then customize the design of your own support portal to win awesome prizes. 

We've redesigned our Mojo Helpdesk Help Center, now we want to see what you can do. That's why we're holding a contest for Mojo customers to see who has the best support portal design.

If you haven't already, today's a great day to start remodeling your support portal so you can win the contest.

CLICK HERE to enter the contest

Contest Details


The Mojo team will choose 3 prize winners based on the look & feel of their support portal and award bonus points for incorporating the knowledge base and news column features.

The last day to enter the contest is Friday, October 25th. Winners will be notified via email shortly after the deadline.

It takes less than 30 seconds to enter.

CLICK HERE to enter the contest

Prizes


Grand Prize: Das Keyboard prize pack which includes a Model S Professional Keyboard, the new Das Keyboard Space Pen, the Das Keyboard Messenger Bag, and the Das Keyboard Hackshield Wallet. (Retail value of ~$400)

2nd place: $75 Amazon gift card

3rd place: $50 Amazon gift card

CLICK HERE to enter the contest


FAQs


How do I customize my support portal?

Login to Mojo Helpdesk , click manage >> 'support portal' >>'design'.   From there, simply choose a theme, pick your colors, click save, and voila... your help center will look amazing.

There's no coding or HTML knowledge necessary, although HTML is supported if you want to get real fancy.

How can I try Mojo? 

Get a free 30 day trial by signing up at the Mojo Helpdesk home page.

###

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Posted in contest, customer portal, help center, support portal | No comments

Monday, 14 October 2013

How to Write the Perfect Knowledge Base Article

Posted on 08:23 by Unknown
Knowledge is Power
Knowledge is power.  (Photo Credit: Wu Disciples Blog)
Knowledge is power. I've heard that phrase thrown around a bunch. I'm sure it wasn't intended to be used by some guy writing a blog about knowledge base articles, but strangely it applies.

Since we've populated our Mojo knowledge base with tons of articles I feel more powerful. Every time a customer calls, if I can't solve the problem from memory, I instantly go to our knowledge base and do a quick search. More often than not, the right answer pops up, and I get to sound smart and most importantly, be helpful and solve the customer's problem immediately. That's power.

Our customers feel the power too. Instead of only having the option to call or create ticket and having to wait for us to reply, they can go straight to our knowledge base, type their issue in the search bar, and voila they'll get instant answers to their questions and troubleshooting tips. This gives our customers independence...and power.

Today's a great day to unleash this same power for yourself and your customers, so why not sit down and write some knowledge base articles? Here are a few quick tips to get you started:

1. Keep articles short. Articles should be short enough for users to quickly scan to see if the info they need is there. You don't want to overwhelm users with too much information in one article. Break up long articles into shorter articles.

2. Write in your customer’s terms. Try to avoid jargon and define any terms that your customers might not know offhand.

3. Use clear titles. Users search for KB articles when they want to accomplish a task or solve a problem. Vague titles make it hard to users to know if the task they need is covered. Be as specific as possible. Phrasing the title in the from of your customer's question can be a great approach.

4. Add keywords. Quite often keywords should be synonyms or abbreviations that your customers use to describe the same thing. If you are a Mojo Helpdesk customer, there is a special field where you can add keywords to articles to help users find them.

5. Start articles right after you solve a problem. It’s easier to remember all the details and nuances right after you have resolved a customer issue. Make sure to search your knowledge base before you write an article to make sure you are not creating a duplicate.

6. If you need help, try this simple template. A template makes it faster and easier to write articles. A template also ensures the look of your articles is consistent. For example, here is a markdown formatted template you can use to write basic knowledge base articles in Mojo Helpdesk.

First, create an article in your helpdesk:
click 'manage' >> 'Knowledge Base' >> '+new article' >> give it a 'Title' >> paste template in 'Article content' field >> set 'Publishing status' to unpublished >> click 'save'.
Now when you create an article you can copy-paste from this template.
**Answer:** Put the answer in your customer terms.

* Step 1
* Step 2
* Step 3
* Step 4... 
**Overview:** If necessary, add context, causes, links to other articles, alternative solutions, etc.
####
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Posted in knowledge base | No comments
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